In-charge of receiving incoming and releasing of outgoing official documents including recording and filing of official documents (letters, memos, etc.)

• Maintain/create a database of documents received with information on when received and to whom the document/s was/were referred to, action taken/released to, if any, for easy reference.
• Maintains a database of OVCAA official communications, memos, reports and other related documents

In-charge of record keeping of personnel files and related documents.

Arrange meetings and other appointments of the VCAA by phone calls/texts/emails, or other means of communication.

In-charge of all incoming calls and referral thereof to appropriate division/section personnel for appropriate action.

In-Charge of the reproduction and distribution of official communications and materials to other university offices and/or academic units (e.g. memoranda)

Responsible for the consolidation and submission of personnel documents/ requirements for submission to HRDO (e.g. DTRs, SALN, IPCR, etc).

In-charge of the messengerial tasks: delivery, follow up and pick-up of basic/routine documents (e.g. DBO, DAO, Cash Office, HRDO, etc.)

Responsible for the preparation and processing of contracts of non-UP contractual.

Responsible for the preparations of disbursement vouchers for payment of office expenditures and other office expenses relative to its operations.